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You can overcome this situation writing special code for this, but that's beyhond my knowledge. When the number of a figure, table or subclause changes, these references are updated automatically, which avoids manual find-and-replace operations.
How can I set it up so these are updated automatically? The automatic update and manual update buttons are inactive (ie, I can't click on either one to do anything).
For example, you can choose to only display the heading text, and not include the page number in the cross-reference.
For details, see To update the cross-reference, click Replace.
For example, the See Heading & Page format displays: See “Creating cross-references” on page 1 The Format drop-down list display the available formats.
You can choose any of the formats when you insert a cross-reference in a document.